Resources

We welcome you to use these helpful resources as much as you like. If you have any questions, don’t hesitate to contact us.

  • Business IT Decisions

    • Why backup business data?

      Many business owners underestimate the data contained on their computers. In our experience this usually means that the backup and recovery plan has been either completely overlooked or that ‘someone else’ is supposed to be taking care of it.

      It is often quoted that as many as 80% of businesses who suffer a major data loss will fail within a year. Although this statistic is probably largely inflated to scare business owners into buying backup devices, it doesn’t change the fact that having a disaster plan should be a priority for every business.

      Consider for a moment what would happen if you could no longer access your customer database or your financial records? What if you lost a year’s worth of emails?

      Whatever the reason – a computer crash, a virus, human error, a fire or your laptop being stolen – backing up your business data is a necessary evil.

      There are several options to store and backup data. One of these is to configure a network to ensure that any data, which a user is likely to access, is backed up somewhere other than the location in which it is saved, such as a server. The server should also be backed up to either:

      • a device attached to it which is taken off-site periodically
      • a network device located in another building to the server
      • or a cloud backup service

      Another common issue is staff saving work and documents on their computer desktop or local hard drive. Your backup solution should ensure all such loopholes are covered. For example, by implementing desktop synchronisation so the data on the desktop is in fact copied to the server automatically.

      For more information, please contact us. We can help by providing reliable and affordable solutions designed to meet your specific business applications, operating systems and data growth.

    • What you need to know before migrating to Office 365

      Office 365 is a cloud based solution giving you access to emails and Microsoft Office applications such as Word, Excel and PowerPoint from any location, on any device, providing you have an internet connection.

      It is the most successful product release Microsoft has ever had. If it were a business in its own right, it would bigger than Microsoft itself.

      Office 365 can offer multiple benefits to your business:

      • It includes Microsoft Exchange email services, hosted in the cloud, so you can get to your email from everywhere on any device with internet access
      • The management of an Exchange server was an IT function which you would no longer require
      • Your email backups are managed by the Microsoft data centre
      • You can have a full copy of Microsoft Office desktop product on a subscription (depending on the options you choose). This includes Word, Excel, PowerPoint
      • Your data can all be held in the cloud so you can access to it from anywhere with an internet connection. This facilitates working on the go.
      • Everything is secure and access is encrypted using HTTPS technology

      Is Office 365 right for your business? Here are some scenarios to help you decide:

      • You have 50 staff, who are all office-based only, and do not need to access their files remotely. In this case, Office 365 is likely to be more expensive than purchasing your own hardware and software.
      • You already own all of the required licences for Office on the desktop and have Office 2013/2016. If so, you only need to pay for the basic Office 365 licence. This will save you over £4 per user per month and give you a whole lot of added extras!
      • With traditional server installations, you often need to pay for each individual mailboxes, groups and rooms. With Office 365, you only pay for the number of users. So if you have 15 members of staff, 10 email groups, 10 addresses which are ‘generic’ such as Accounts@, Sales@ or Info@ (usually called Shared Mailboxes) you’ll only need to pay for the 15 staff subscriptions; all of the other mailboxes will be free.

      For more information, please contact us. We can help recommend the solutions that are best suited to your business requirements.

    • When should you consider outsourcing IT Support?

      If you’ve started a business, chances are you only had a few PCs and Macs to begin with. And whether you set it all up by yourself, or asked a friend to help you out, it was rather easy to connect them together. You bought an email domain name with your company name and a few inboxes from a reputable web hosting company and it’s all working fine.

      Until…

      …your business is thriving. You’re hiring more staff and it’s putting increased pressure on your network. You’re also spending a lot of time away from your desk and need access to your files remotely.

      ….your files are gone! They’re not on the computer that has a backup in place. They’re just gone and you need both an emergency response to retrieve them, and a review of your infrastructure to avoid further disasters.

      Most people do not think about their IT Support until something goes wrong. At this point it is often essential, if not critical. Outsourcing your IT Support means you have less to worry about every day. If something did go wrong, you know that help is only a phone call away and that you’ll be up and running again quickly.

      • Some of the benefits include:
      • Clear response times so you know exactly what to expect and how long it’ll take for an engineer to look at your issue
      • Proactive monitoring of your servers and systems
        Access to a team of engineers so there is permanent cover
  • Charity Experience pays off

    • Charity Licencing

      If you are a UK registered charity you have the ability to purchase software at extremely low cost compared to standard business users. Many software suppliers (and some hardware ones too) have ‘donation programmes’. What this means to you is that you can obtain their products and just pay a nominated administration fee to do so. Impreza have been helping charities achieve this for many years.

      • Some example savings are:
        20 users needing Microsoft Office will cost £400, as against the usual retail cost of £3.980
      • 12 users needing Microsoft Office Professional will be £336, instead of the retail cost of £4,080
      • A single copy of Windows Server 2012 is just £46 instead of £400
      • Autodesk Building Design Suite can be yours for £69 rather than the retail price in the thousands

      There are advertised charity/academic editions of software marketed online, but these are not the same; they are products for which a licence is still paid to the manufacturer. The best licences for charities are the donated ones.

      There are some restrictions, such as a limit on the number of copies of an item you may purchase in one year, but this is not an issue if you plan things well. We can help you to do that.

      See our case studies for examples

We’d welcome the opportunity to talk about how we can help you.

Please either send an email using the form below or alternatively call us on 01634 299800.

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